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Smarter financial visibility built for Amazon sellers

Amazon bookkeeping,
accurate by design.

Pull in every Amazon settlement, sort every fee, refund and VAT line into the right Xero account, and post one clean invoice that ties to your bank deposit — to the penny.

Start 30-day free trialSee pricing
30-day free trial Cancel anytime UK support
TrueBooks settlements dashboard shown on a desktop monitor — Auto Import and Auto Post toggles, a 30-day glance widget, and a list of Amazon settlements with their status.
TrueBooks on mobile — settlements list with marketplace, settlement ID, amount and status.
Built for reconciliation

Every line, every fee, every VAT code.

Each Amazon settlement is broken down line by line and posted to Xero as one clean invoice that matches your bank deposit. No spreadsheets, no journal entries, no rounding rage.

Reconcile every line, automatically

Sales, refunds, FBA fees, marketplace VAT, shipping, storage, tax adjustments — sorted into the right Xero account and tax code. The total matches your bank deposit, every time.

Amazon Sales · 20% VAT£3,230.40
Refunds · 20% VAT−£88.78
FBA Fees · Reverse charge−£161.48
MF VAT · Zero-rated£0.00
BANK DEPOSIT£3,810.45

One-click Xero posting

Connect Xero, post in a click, roll back if you spot a mapping you'd rather change first. Re-post reuses the same invoice number — no duplicates.

Xero

VAT return ready, by quarter

Box 1, Box 4, Box 5 computed live from your real settlements. UK MF VAT, reverse-charge FBA fees, partial-withhold shipping — all coded correctly.

Box 1
£6,047
Box 4
£4,626
Box 5 · Net
£1,421

Matches the bank, every time

The settlement total ties to your bank deposit to the penny. Always.

Amazon deposit£3,810.45
Xero invoice£3,810.45
✓ MATCH · 0p variance

International Amazon marketplaces

Sell across UK, EU and beyond. Each marketplace posts in its own currency with its own VAT logic.

North America3
Europe8
Far East2

Reversible, always

Made a mistake? Roll back. The Xero invoice is voided automatically.

Preview↓Post↺Void
0+
Lines reconciled
£0m+
Settlements posted
0p
Penny variance, ever
0
Amazon marketplaces
TrueBooks settlement detail — Settlement Summary tab showing the journal preview as posted to Xero, grouped into Revenue (AMZ1 Amazon Sales, AMZ2 FBA Inventory Reimbursement) and Expense (AMZ3–AMZ6) with account, description, tax rate, VAT amount and total per line plus an All Lines Accounted footer.
Posting to Xero

Post in one click. Roll back if you need to.

Preview a settlement before it touches Xero. Post it as a fully broken-out invoice. If you spot a mapping you'd rather change first, roll back — the Xero invoice is voided automatically.

  • Preview every line, every code before posting
  • Sales, refunds, FBA, storage, ads, MF VAT — kept separate
  • Rollback voids the Xero invoice and resets the row
  • Re-post reuses the same invoice number, no duplicates
See pricing
TrueBooks VAT Audit page — Q2 2026 selected with quarter progress and filing deadline, three KPIs (Output VAT Box 1, Input VAT Box 4, Net Position Box 5), and per-line breakdowns of taxable supplies and reclaimable input VAT on Amazon fees.
VAT audit

Numbers your VAT return will accept.

Pick a quarter. See the Box 1, Box 4 and Box 5 figures TrueBooks calculated from your real settlements. Drill into any line. Hand it to your accountant — or paste it into Xero's MTD submission yourself.

  • Quarterly view with filing deadline + progress bar
  • Output VAT (Box 1) and reclaimable input VAT (Box 4)
  • Net VAT position (Box 5) — payable or refund
  • VAT 100 reference grid, ready for filing
Read the UK VAT guide
TrueBooks Financial Analytics — Summary tab showing net disbursement KPI, income vs deductions breakdown, and per-category aggregates (Sales, Shipping income, Refunds, FBA fees, Advertising, Storage) for a chosen period.
Financial analytics

Every line behind the disbursement.

Four headline KPIs — Total Income, Total Deductions, Net Disbursement, Reclaimable VAT — broken out into the same buckets your accountant cares about. Expand any fee, switch between fixed ranges and per-quarter at the top.

  • Income, Deductions, Net Disbursement and Reclaimable VAT at a glance
  • FBA fees split into Storage, Disposal, Customer returns
  • Amazon fees split into Referral, Per-unit FBA, Digital Services, chargebacks
  • Fixed ranges or per-quarter view — same data, your call
See pricing
TrueBooks Inventory page for Amazon.co.uk — a hero strip with the active marketplace, a five-card KPI strip (Listings, Buyable now, Discoverable, Average offer price, Cost coverage), per-brand and listing-status breakdowns, and a table of available-to-buy listings with ASIN, SKU, product name, price and traffic-light buyable / discoverable indicators.
Inventory & COGS

Know what you have. And what it's worth.

Every SKU you sell, pulled live from Amazon with the cost you paid sitting next to it — a suppressed listing or missing cost is obvious the second you open the page.

  • Live Listings API: image, brand, model, dimensions, condition per SKU
  • Five KPIs · Listings · Buyable · Discoverable · Avg price · Cost coverage
  • Donut breakdowns: status, brand, category, fulfilment, condition, country
  • Per-SKU costs or bulk CSV upload; specific-cost or weighted-average
Read the Inventory & COGS guide
TrueBooks Financial Analytics — Graphs tab showing biggest-expense, burn-rate and net-trend KPIs, a daily income/deductions/net line chart, stacked deduction composition, a waterfall from gross to net, a deduction breakdown donut, and a forward projection of net disbursement.
Trends & projection

Trends, composition, projection.

Three rolling KPIs — biggest expense, deduction burn rate, net trend — sitting over a daily trend line, a stacked deduction breakdown, a waterfall from gross to net, and a linear projection out to +90 days. Hover anything. The numbers come from the same settlement lines that post to Xero.

  • Income, Deductions & Net over time — bucketed by day
  • Stacked deduction composition: FBA, ads, Amazon fees, refunds, promos
  • Waterfall plus donut — from gross income to net disbursement
  • Linear projection out to +14, +30, +60 or +90 days
See pricing
TrueBooks Security settings — two-factor authentication with authenticator app and recovery codes, plus Security Mode toggle between Standard and Stealth so destructive actions can be gated behind a fresh TOTP prompt even on a signed-in session.
Security

Secure by design, not as an afterthought.

Your books hold real money and your VAT numbers. We treat every account like it's the one being attacked — two-factor sign-in from day one, plus an optional Stealth Mode for anything that could change your figures.

  • Two-factor sign-in via authenticator app, with one-time backup codes if you lose your phone
  • Text-message codes as a backup, sent to your verified number
  • Stealth Mode asks for a fresh code before posting, rollback, disconnect or delete — so a stolen laptop alone can't do harm
  • Remember a trusted device for 30 days to keep daily sign-in quick
  • Sensitive data encrypted, admins auto-signed-out after 30 minutes idle, every important action logged
Read the security guide
Before vs after

An afternoon,
every fortnight. Gone.

Reconciling Amazon settlements by hand is the kind of work that quietly eats accountants' billable hours. Here's the swap.

Manual reconciliation

  • Download the flat-file V2 from Seller Central
  • Open it in Excel without breaking the encoding
  • Hand-classify thousands of lines into accounting buckets
  • Hunt down marketplace VAT vs reverse-charge
  • Punch totals into Xero and hope they reconcile
  • Hope your accountant doesn't spot the rounding

With TrueBooks

  • Connect Amazon once
  • New settlements arrive the day Amazon releases them
  • Every line is sorted automatically, MF VAT included
  • The right UK VAT rates apply to every line
  • One Xero invoice ties to your bank deposit — to the penny
  • An audit trail your accountant can sign off
Who it's for

Built for both sides of the books.

For Amazon sellers

Get your Saturdays back.

Whether you ship a few hundred orders a month or scale across UK and EU marketplaces, TrueBooks puts a clean Xero invoice behind every Amazon deposit — without the spreadsheet detour. MF VAT, FBA fees, multi-currency, all handled.

Start free trial as a seller
For accountants & bookkeepers

Close out Amazon clients in minutes, not days.

Stop billing client time on data wrangling. Invite teammates with scoped permissions, hand the mapping wizard to a junior, and finish a client's quarter with a VAT trail your reviewer can actually follow.

Start free trial for your practice
What customers say

Built for the people doing the bookkeeping.

★★★★★

Got my Saturdays back.

I used to spend a full evening every fortnight on the Amazon settlement. TrueBooks pulls it in and posts it cleanly to Xero — the totals match the deposit every time. The MF VAT split alone was worth signing up.

RH
Rachel H.
FBA seller · Manchester · UK + DE
★★★★★

Finally an Amazon-to-Xero tool that actually balances.

We onboarded three Amazon clients onto TrueBooks last quarter. The Box 1 / Box 4 / Box 5 view is exactly what we need at quarter-end, and the rollback button has saved us more than once after a chart-of-accounts tweak.

SM
Stuart M.
Bookkeeper · 14 ecom clients
★★★★★

Fairer pricing than anything else we tried.

The elastic plan is the killer feature. We had a quiet summer and the bill dropped. November came and the tier moved up automatically — no calls, no plan-juggling. Per-order cost falls as we grow, which is how it should work.

JD
Jane D.
Workspace owner · ~3,000 orders/mo
30 days, on us

One plan. Eight tiers. Moves with your volume.

Pricing follows your monthly order volume — automatically up in your peak months, automatically back down when things calm down. No upgrade calls, no plan-juggling.

The elastic plan · starts at
£9.99 / month
+ VAT · 30-day free trial · Cancel anytime
Same screen you'll see on your billing pageLive · auto-adjusts
4 of 30 daysJune so far
Projected ordersPROJECTION
~720
281 more before Tier 3
Next renewal tier
Tier 2
501–1K orders · £20.99/mo
T0
T1
T2
T3
T4
T5
T6
T7

Renews 1 July 2026 · Anniversary the 1st of each month · Final tier locks at 23:59 month-end

  • Unlimited Amazon marketplaces
  • Automatic settlement import
  • One-click Xero posting + rollback
  • P&L by marketplace and channel
  • VAT audit, broken out by HMRC box
  • Inventory cost tracking (COGS)
  • Account & tax mapping wizard
  • Team collaboration with permissions
  • MFA, encrypted tokens, audit log
  • Email support, UK office hours
Start 30-day free trial
No credit card required · Cancel anytime · Same product on every tier

See the full tier table

Same job, sharper price

Switch and save up to £864 a year.

Compare the leading Amazon-to-Xero competitor at every volume band. At the top of the table the gap is £72 a month for the same outputs.

Monthly ordersThemTrueBooksYou save
0–200£15–18£9.99up to £8 (44%)
201–500£26£14.99up to £11 (42%)
501–1,000£35£20.99up to £14 (40%)
1,001–2,500£42£24.99up to £17 (40%)
2,501–5,000£51£29.99up to £21 (41%)
5,001–10,000£68–84£49.99up to £34 (40%)
10,001–15,000£116£68.99up to £47 (40%)
15,001–25,000£149–180£107.99up to £72 (40%)
£72/mo
Top monthly saving
at 15,001–25,000 orders
£864/yr
Annual saving
based on the top tier
40%
Price difference
same job, same outputs

Competitor figures from their published rate card. We don't name them — we're here to talk about value, not pick fights.

FAQ

Common questions, honest answers.

Not covered here? Email support@truebooks.co.uk — UK office hours, same-day reply.

What is Amazon settlement reconciliation?+
Amazon settlement reconciliation is the process of matching the lump-sum bank deposit Amazon makes every ~14 days back to the underlying sales, refunds, fees, advertising, storage, MF VAT and tax adjustments that produced it. TrueBooks does it automatically — every line in your Seller Central settlement report is classified, summed and posted to Xero so the invoice total matches the bank deposit to the penny.
Is TrueBooks the right Amazon seller accounting software for me?+
TrueBooks is built for UK Amazon sellers using Xero — including FBA, MFN, and multi-marketplace EU sellers handling Marketplace Facilitator VAT. If you sell on Amazon and reconcile to Xero, you're the target user. If you're on QuickBooks-only or sell exclusively through other channels, TrueBooks isn't the right fit today.
Does TrueBooks integrate with QuickBooks?+
Currently TrueBooks integrates with Xero only. We focus on Xero because its tax-code model and tracking categories map cleanly onto Amazon's marketplace and MF VAT structure — which lets us post settlements that reconcile to the penny without intermediate journals. An Amazon QuickBooks integration is on our roadmap; email support@truebooks.co.uk if it would help.
How is the Amazon Xero integration different from a Xero bank feed?+
A Xero bank feed only sees the lump-sum Amazon deposit. TrueBooks sees every line behind it — Principal, Promotion, ItemFees, MarketplaceFacilitatorVAT, ShippingChargeback, FBA fees, storage renewals, retrocharged tax — and posts each one with the correct UK Xero code (OUTPUT2, INPUT2, ZERORATEDOUTPUT, REVERSECHARGES). The result is one AUTHORISED invoice in Xero that ties to the bank deposit and gives you a real, audit-ready VAT breakdown.
How does TrueBooks handle MF (Marketplace Facilitator) VAT?+
For orders where Amazon collects and remits VAT directly (typical EU/UK MF orders), TrueBooks routes the principal to a zero-rated 'Marketplace VAT Responsible' revenue line, splits MF Shipping correctly even on partial-withhold orders, and routes the matching MarketplaceFacilitatorVAT rows back into the same buckets so the totals reconcile. International FBA fees post at REVERSECHARGES, not INPUT2.
Do I need a developer account or API keys?+
No. Both the Amazon and Xero connections are click-to-authorise — same OAuth flow you'd use for any other tool. There's nothing to install on your machine either.
What if my Xero chart of accounts looks different from yours?+
TrueBooks pre-fills sensible UK defaults but lets you remap any category to whichever Xero account code you actually use. The mapping screen pulls your real codes live from Xero, so you only see what exists in your books.
Can I import historical Amazon settlements?+
Yes. Amazon keeps generated reports on file for around 90 days — TrueBooks pulls them automatically with one click. For older history, ask Seller Central to regenerate the reports you want and TrueBooks picks them up via SP-API.
What happens if I cancel?+
Your data stays in TrueBooks (read-only) so your audit trail is intact, and posted invoices remain in Xero unchanged. There's no minimum term — you can leave at the end of any month.
Does TrueBooks do my VAT return for me?+
It produces the breakdown your VAT return needs — Box 1, Box 4, Box 5, Box 6, Box 7 — and posts each settlement to Xero with the right codes applied. Filing the return itself is your accountant's job (or yours, via Xero's MTD submission).
Stop reconciling by hand

Get your afternoons back.

30 days free. Every feature on. If TrueBooks doesn't save you a working day this month, walk away — we won't ask for a card.

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